Module 23 explains how to write short reports. The text suggests writing short reports instead of long ones, when we have the option. We should only put the information that the reader needs in order to make the decision. Also, short reports use letter or memo format.
The text discusses three types of reports: information, feasibility, and justification reports. Information reports give a summary of completed work without asking for action or offering a recommendation. Feasibility reports analyze different alternatives and recommend one of them. Justification reports either recommend or justify purchases, investments, hiring, and changes in policies.
When organizing reports the following patterns are useful: comparison/contrast, problem/solution, elimination of alternatives, general to particular or particular to general, geographical or spatial, functional, and chronological.
When writing a report we need to use a formal style. It is also better to use the company name instead of the word you. Reports should include all the documents required to understand the recommendations.
I find useful the text’s suggestion of using blueprints in the reports. Blueprints tell the reader which are the main points in each section or in the entire report. We can assign numbers to the main points to make our blueprints easier to read.
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